Every term
- List every staff login. Remove anyone who has left the school.
- Check that teachers see only their own classes’ marks and attendance.
- Check that only the accounts office and the principal can see fee details.
- Check who can export student data. Keep it to two or three people.
- Make sure no two people share one login.
When someone joins or leaves
- New staff get their own login on the first day, with the role they need and nothing more.
- On the last day, the login is switched off before they leave the building.
- If a phone with school logins is lost, change the password the same day.
Student details
- Decide which details each role can see: phone numbers, address, medical notes, fee status.
- Do not share student lists in WhatsApp groups or by email as attachments.
Checked on ____________ by ____________
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